Gift Processing and Constituent Record Maintenance

Advancement Services strives to ensure prompt and accurate acknowledgement and processing for all contributions to Jackson State University. The Department of Advancement Services (DAS) will direct all donations, in accordance with the donors’ wishes, to the appropriate entity (Development Foundation, Alumni Association, etc.).  The Gift Processing Manager in Advancement Services is responsible for receiving and processing all contributions.  Please forward all contributions to Jackson State University to the Department of Advancement Services for recording and receipting.  Advancement Services processes gifts in the form of check, money order, cashier’s check, cash, credit cards, bank drafts (EFTs), stock, gifts-in-kind and planned gifts. For more information, please contact the Gift Processing Manager at 601.979.2946 or Director of Advancement Services at 601.979.0418.

 

Matching Gifts Processing

JSU encourages all donors to submit matching gift requests to their respective employers for matching gift opportunities.  DAS facilitates processing of contributions from matching gift companies. Each company has a unique matching gift form, but all forms essentially contain the same information: donor’s contact information, signature, date of personal gift, amount of enclosed personal gift, and employer’s name and address. The matching gift form has a portion to be completed by the donor and a portion to be completed by the institution eligible to receive the match. The Gift Processing Manager reviews the donor portion of the form for accuracy and completes the eligible institution portion. The Council for Advancement and Support of Education (CASE) Guide Book entitled Matching Gift Details provides specific guidance on the programs of the corporations that participate in a matching gifts program. HEP Development also provides an online directory.  Please contact the Director of Advancement Services for more information at 601.979.0418 or johnyelle.lee@jsums.edu.

Constituent Record Processing

A constituent could be added or updated for a variety of reasons.  The most common reasons are if the constituent is making a gift, identified as a prospect, needs to be cross-referenced to his/her employer, or needs to be cross-referenced to the spouse.  This step manages organizing, updating, and verifying information associated with a constituent (name, address, employer, relationship(s), and constituent type – e.g. student, alumnus, or parent). It is the first step for all received items, including gifts, pledge payments, address corrections, and name changes. Any information concerning the background of alumni and donors is updated in Banner.  All changes to alumni and donor biographical information must be submitted to the Director of Advancement Services for proper updating and maintenance. Please contact the Director of Advancement Services for more information at 601.979.0418 or johnyelle.lee@jsums.edu.