Travel Reimbursement Process

Before Travel

*Note: Travel requests must be completed at least 14 days before travel commences. If you are requesting pre-paid or BTA travel expenses, requests must be completed at least 45 days before travel commences.

Complete the application for travel award through the Center for University Scholars.

Once your application is approved, the Center will send you a Travel Request Form. Then, you need to do the following:

  1. Download, complete, and sign the Travel Request Form.
  2. Obtain your department chair’s or dean’s signature on the Travel Request Form.
  3. Scan the Travel Request Form back to the Center at jsucus@jsums.edu (before you travel).

During Travel

During travel, retain original receipts for hotel accommodations, transportation, conference registration, or any other items for which you have been approved for reimbursement.

After Travel

After you return from travel, you will need to do the following:

  1. Sign each receipt, attaching small receipts to a sheet of 8 ½ x 11 paper.
  2. Download, complete, and sign the Title III Travel Report Form: Fillable PDF Form or Static PDF Form.
  3. Scan and email to jsucus@jsums.edu the completed packet, which must include:
    • * Title III Travel Report Form,
    • * Voucher for Travel Reimbursement (found here http://www.jsums.edu/finance/forms/),
    • * signed original receipts,
    • * the conference agenda, and
    • * a copy of the paper or power point presented
  4. The Center will upload the packet into the travel module and your reimbursement will go through the approval process.

Travel Grants for Research Presentation

Full-time faculty may request up to $1,500 per our fiscal year (October 1 to September 30) for reimbursement of travel expenses to present research or creative products at scholarly and professional conferences. Read more about the Center's travel grant policies. 

As of April 7, 2016, the Center has expended its budget for faculty travel for research presentation. Thus, the Center is only accepting requests for travel that commences on October 1, 2016.

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If this form does not work properly, e-mail us at jsucus@jsums.edu.