Promotion and Tenure Timeline

This document is an excerpt from the JSU OAA document “Promotion-and-Tenure-Timelines-and-Application-Process” found at:

https://www.jsums.edu/academicaffairs/files/2020/11/Promotion-and-Tenure-Timelines-and-Application-Process-1.pdf

The goal of the tenure and promotion process is to provide a thorough and objective review
of the substance and merits of each applicant. The University provides each faculty member
with a full and objective review based on established tenure and promotion criteria. The
review must be sufficient to support action in the best interest of the University and in
fairness to the applicant. To accomplish this, the evaluation process comprises an
independent review at multiple levels: department, dean, vice president for academic affairs,
and the president. The “University Tenure and Promotion Committee” reviews all
applications for conformity to tenure and promotion procedures. The deliberations and
resulting recommendations at each level must be based on the prescribed criteria, with the
decision of the president being final.

The following guidelines are provided to assist both the applicants and academic units with
the preparation of supporting materials and management of portfolios for faculty applying for
tenure and promotion. The dean of a college/unit may distribute additional procedural
guidelines and information for preparation of candidate portfolios. It is recognized that
variations in requirements occur among disciplines and departments. Candidates should
consult with the appropriate department chair regarding the requirements and practices in
the area.

Instructions

The performance portfolios in the areas of teaching, advising, research, and service
constitute the basis for tenure and promotion. Faculty applying for tenure and promotion
will submit the tenure and promotion application and supporting portfolio to the department
chair according to the schedule outlined below. The application letter should include the
request for both tenure and promotion to Associate Professor.

A. Timeline

Notification of Eligibility for Applying for Tenure and Promotion – April 15
Written Response from Faculty of Intent to Apply – May 1
Submit to Department – October 1
Submit to the Department Committee – October 15
Submit to the Department Chairperson – November 1
Submit to the College Committee – November 15
Submit to the College Dean – December 1
Submit to the Vice President for Academic Affairs – January 5
VPAA Submits to the University Committee for Promotion and Tenure – February 1
Submit to the President – March 15
President Notifies Candidate of Decision – April 15

View the full JSU OAA document (PDF)