2.9.3 Employment Verification, References, and Inquiries from Third Parties

The Division of Human Resources shall receive all inquiries from prospective employers, investigative agencies, governmental agencies, or representative of the University concerning employment-related information on current or former employers and other information applicable under the law in any other area.  The Division of Human Resources will only provide information to other employers when a written request and authorization which shall include the employee's signature has been obtained from the employee. Information provided to a third party shall be job-related, factual, and verifiable by the employee's records and should only include dates of hire and separation and wage or salary information.
For reference requests, letters of recommendation, or inquiries about an employee's performance, University personnel are instructed to only provide dates of hire, separation, and wage or salary information.  Requests for any additional information should be referred to the Division of Human Resources for guidance.