JSU Staff Handbook

Staff Handbook PDF


4.13.17 Airline Fares

The State of Mississippi has a contractual agreement with various airlines for contract airfares between Jackson and frequently used destination cities.  These fares are generally not lower than the lowest penalty fare, but are lower than any published unrestricted fare where Saturday night stay is not involved.  Airfares may be secured through different methods:
 
State Contract Agency – Jackson State University contracts with approved travel agencies.  The traveler should request both the contract fare and the lowest penalty fare from an approved travel agency.  If a traveler’s personal credit card is charged, proof of purchase must be provided with the Travel Reimbursement Voucher.  An itinerary must also accompany the request for reimbursement.
 
Internet – Internet fares must be lower than the state contract fare.  A cost comparison must be submitted with the Travel Reimbursement Voucher to the Travel Coordinator.  The cost comparison should clearly indicate that the Internet fare was less expensive than the state contract fare.  If the Internet fare exceeds the state contract fare, the reimbursement will be limited to the state contract fare.  A screen print of the Internet purchase must accompany the Travel Reimbursement Voucher.
 
When an involuntary airline reservation change results in additional reimbursable expense delayed flight requiring overnight lodging/meals, an explanation must be attached to the Travel Reimbursement Voucher.  If the change is for personal reasons, Jackson State University will NOT reimburse any fees imposed by the airline or travel agency.
 
Passenger airline receipts and the itinerary must be attached to the Travel Reimbursement Voucher.