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Division of Business and Finance

Welcome to Budget and Financial Analysis

The mission of The Office of Budget and Financial Analysis is to support the University’s highest priorities by identifying, projecting, allocating, and managing the resources available for operating expenditures.  We will employ sound budget projection and allocation practices; make reasonable resource allocation recommendations; and provide financial planning that informs executive management decision-making.  We will work with University’s academic and administrative units to guide the annual budgetary process, embrace efforts of process simplification and transparency, create an open budget environment, and develop innovative solutions.  We will provide high-quality, team-oriented service that anticipates needs, provide appropriate guidance, and produce accurate and timely information, while maintaining a courteous and professional attitude.

RESPONSIBILITIES AND SERVICES RENDERED

The Office of Budget and Financial Analysis at Jackson State University facilitates the optimal use of university financial resources and provides timely, useful budget information to the University community and its constituents.

Processes include:

  1. Budget Development
  2. Personnel Action Forms
  3. Release Time Personnel Action Forms
  4. Job Requisition Forms
  5. Designated Fund Allocation/Request Forms
  6. Labor Redistribution Forms
  7. Ayers Reimbursement Requests
  8. Bound Budget Books

Budget Analyst Assignment

All paper forms and documents that require budget office action or approval should be emailed to budget@jsums.edu. Please include the last name of your respective analyst, as identified below, as the subject. These forms are inclusive of, but not limited to:

1. Personnel Action Forms (PAFs) – Faculty, Staff, and Student (both electronic and paper)
2. Personnel Action Forms (PAFs) – Release-Time (paper) – Latashia Chambers ONLY
3. Designated Budget Allocation
4. e-Transfers – WILL ROUTE AUTOMATICALLY
5. Budget Transfer (paper)
6. Job Requisition


College/Area Analyst Phone Number
Athletic Operations Kimberly Jefferson (601) 979-5848
Business and Finance Kimberly Jefferson (601) 979-5848
Campus Operations Latashia Chambers (601) 979-2936
College of Business Kimberly Jefferson (601) 979-5848
College of Education and Human Development Latresha Beans (601) 979-2938
College of Health Sciences Latashia Chambers (601) 979-2936
College of Liberal Arts Latashia Chambers (601) 979-2936
College of Science, Engineering, and Technology Kimberly Jefferson (601) 979-5848
Enrollment Management Latashia Chambers (601) 979-2936
General Counsel Latresha Beans (601) 979-2938
Graduate Studies Latresha Beans (601) 979-2938
Human Resources Latresha Beans (601) 979-2938
Information Technology Latresha Beans (601) 979-2938
Institutional Advancement Kimberly Jefferson (601) 979-5848
JSU Online Latresha Beans (601) 979-2938
Library Latresha Beans (601) 979-2938
President Kimberly Jefferson (601) 979-5848
Provost Kimberly Jefferson (601) 979-5848
Research and Economic Development Latashia Chambers (601) 979-2936
Student Affairs Latresha Beans (601) 979-2938
University Communications Latashia Chambers (601) 979-2936

 

Budget and Financial Analysis FAQ

  • What Is My Budget Balance?

    • Find out if they have access to P.A.W.S.   If so, walk them through how to read their budget. If no access to P.A.W.S. tell them how to get access and provide them with their budget information.

  • How Much Money Is Available In A Certain Line Item?

    • Find out if they have access to P.A.W.S.   If so, walk them through how to read their budget. If no access to P.A.W.S. tell them how to get access and provide them with their budget information.

  • Why Do We Have A Negative In Our Budget?

    • View information with them on P.A.W.S. and show them how to view specific expenditures. They should know if any are charged in error.

  • Have You Received And Processed A Specific PAF?

    • Let them know when and if we received it and when and if it was processed out and direct them to HR.

  • Did A PAF Make It In Time For Current Payroll?

    • Let them know when and if we received it and when and if it was processed out and direct them to HR.

  • Have You Received And Processed A Specific Job Requisition?

    • Let them know when it was received and when and if it was processed out.

  • Will We Be Able To Hire Someone On A Specific Date?

    • Let them know when we received it in Budget and when it was submitted to HR. Direct the call to HR.

  • Have You Received And Processed A Budget Transfer?

    • Let them know when it was received and the date it was processed.

  • Where Do We Have Money Available To Transfer?

    • Look it up for them and let them know that this information is online with the electronic budget transfer form, and also let them know where to find this information.

  • What Is The Account Code For A Specific Line Item?

    • Let them know that this information is online with the electronic budget transfer form and also let them know where to find this information.

  • What Do Certain Columns Mean When Looking At The Budget In PAWS?

    • We’ll go through P.A.W.S. with them and explain each column and show them how to get detailed information from them.

  • How Do I Log On To PAWS To View My Budget?

    • First, find out if they have a password and pin#, if so, walk them through the process. If not, tell them how to obtain one and call back for instructions.

  • Has Our Requisition For Purchase Form Been Processed?

    • Tell them where they can see that information in P.A.W.S.  Direct the call to the requisitions department.

  • Has A Requisition Been Paid?

    • Show them where they can find this information in P.A.W.S. and also have them contact the requisitions department to verify the information listed.

  • Do We Have A P.O. Number For A Certain Requisition Yet?

    • Direct them to P.A.W.S. and forward the call to the purchasing department.

Contact Us:

Name Title Email Phone
Tammiko Harrison Executive Director of Budget tammiko.l.harrison@jsums.edu (601) 979-2345
Kimberly Jefferson Budget Analyst kimberly.l.jefferson@jsums.edu (601) 979-5848
Latresha Beans Budget Analyst latresha.m.beans@jsums.edu (601) 979-2938

 

Division of Business and Finance

Location

Administration Tower, 5th Floor
1400 John R. Lynch Street
Jackson, MS 39217-0280

Phone: 601.979.3060