Policy Number: 12000.009
Unit: Grants and Contracts
1.0 Policy Statement
The University will properly identify, record, monitor and report all Program Income generated during the performance period of the sponsored project. Any income resulting from the support of Federal funding will not be kept, unless explicitly authorized in the terms and conditions of the award notice. To ensure consistency, these same requirements are applicable to non-Federal awards.
2.0 Purpose
This policy is designed to outline the University’s policy on the treatment of program income as defined in Uniform Guidance Code §200.307 to ensure such income is accounted for in a manner outlined in the terms of the award. This is applicable to all University employees, departments and offices that are involved in the administration of sponsored projects.
3.0 Definitions
3.1 Program Income – Gross income earned by the University that is directly generated by a sponsored activity or earned as a result of the award during the period of performance. This income is reported as required according to the terms and conditions of the award notice.
3.2 Additive Method – Gross program income is added to total project award amount.
3.3 Deductive Method – Gross program income earned is deducted from total project allowable cost.
4.0 Additional Information
4.1 The Principal Investigator must identify the activity that will generate program income and its relationship to the award at the proposal stage.
4.2 When the source of funding is a sponsored award, examples of program income include the following:
– Fees earned from services performed under the project, such as laboratory tests;
– Sale of commodities, research materials, or items fabricated with project funds;
– Fees from participants attending conferences or symposia;
– Proceeds from the sale of software, tapes, or publications;
– Income from registration fees, consulting, or sales of educational materials; and
– Sale, rental, or usage fees, such as fees charged for the use of computing or laboratory equipment.