Accounts Payable is responsible for the processing of payments for goods and services provided to the University in the ordinary course of business. It is the responsibility of the University’s Business Office to to ensure that all legal and contractual requirements have been met before authorizing payments to vendors. In order to facilitate the timely processing of payments to vendors, the Accounts Payable department must have a proper invoice. The invoice is treated as a legal document that represents a commitment to make payment to a vendor who has delivered a product or provided a service. Section 31-7-305 of the Mississippi Code of 1972 Annotated requires that the University receive an original invoice from the vendor and that the payment of the invoice is processed within forty-five (45) days of receipt and approval of the goods or services.
Jackson State University is exempt from paying sales taxes in the state of Mississippi under the provision of Section 27-65-105 of the Mississippi Code of 1972 Annotated.
The University has two official payment methods, Automated Clearing House (ACH) disbursements and checks. Once a check has been processed and electronically signed, it becomes a negotiable instrument that may be cashed by the recipient. All paper vendor checks are mailed directly to the vendor’s address as listed on the invoice and may NOT be picked up by the vendor. Vendors who elect the direct deposit option are notified by email of processed payments. Vendor payments are processed weekly and are normally disbursed on Friday of each week.
Federal regulations require that Form 1099-MISC be sent to each person or company (other than corporations) to whom the University has paid at least $600.00 in rents, services, prizes and awards, legal services or medical and health care payments. The corporation exemption does not apply to medical corporations for payments of medical or health care services or legal corporations for payment of legal services.
Accounts Payable Staff