Graduation

APPLICATION FOR GRADUATION AND DIPLOMA

All Undergraduate and Graduate students who are eligible for graduation must complete an application through the Graduation Clearance System (GCS) within “Self-Service Banner (PAWS).”

Consultation with a departmental academic advisor is required prior to the release of a graduation pin number that is used to submit an application through the GCS.

*Please note: Completing a graduation application by the posted deadline on the Academic Calendar is the only guarantee that your name will appear in the commencement booklet.

Completing a graduation application through the GCS allows for the student to check the approval process for required signatures beyond the student’s academic advisor.

Prior to requesting a graduation PIN and completing a GCS application, all undergraduate students are encouraged to thoroughly review their DegreeWorks to ensure that they have:

  • all required courses
  • all required credits – most bachelor’s degrees need 120
  • at least a 2.00 cumulative GPA

Prior to requesting a graduation PIN and completing a GCS application, all graduate students are encouraged to thoroughly review their program requirements to ensure that they have:

  • all required courses
  • all required credits
  • at least a 3.00 cumulative GPA

If you did not meet the deadline of applying for graduation through the GCS, you will need to complete a graduate or undergraduate degree conferral form.

GRADUATION APPLICATION FILING DATES

  • December 2021: October 8, 2021; Please file immediately
  • May 2022: March 4, 2022
  • August 2022: July 8, 2022
  • December 2022: October 7, 2022
  • May 2023: March 3, 2023 (tentative)

READINESS FOR GRADUATION

The Office of Registrar and Records performs the final review of the academic records of degree candidates to verify that all are eligible for graduation. The Graduation Specialist will check every course, program, and institutional requirement to ensure they are met along with the minimum grade point averages and total credits completed to award a degree.

Degree verification notifications are sent via JSU email to each degree candidate upon the completion of the review. If there are any discrepancies, the Graduation Specialist will notify you and your academic advisor immediately to prevent the delay in conferring your degree.

REASONS THAT WILL DELAY THE DEGREE VERIFICATION (AWARD)

  • Missing Student Request (substitution form)
  • Missing declaration of major or minor
  • Unresolved Incomplete or In-Progress courses (missing grades)
  • Missing final official transcripts (with grades) for courses taken off-campus (i.e. study abroad, permission to register at another institution)

Please note: A degree verification is a confirmation that all program requirements have been completed. To determine what classes are needed in order to graduate, if you are an Undergraduate student you should view your Degree Works report and make an appointment to meet with the professional advisor in the University Academic Advising Center. Professional advisors have access to academic program worksheets and Degree Works, as well as individual academic histories, and can guide students towards the completion of program requirements. If you are a Graduate student applicant, you should visit with your Academic Advisor within your College.

GRADUATION VERSUS COMMENCEMENT

“Graduation” or degree conferral means that the University Registrar posts a notation of the award of a degree in our academic record-keeping system. For most purposes, the terms “graduation” and “conferral of a degree” are synonymous. “Commencement,” however, is the public recognition that students participate in to be acknowledged and celebrated for tentative degree award(s).

COMMENCEMENT

The University has commencement ceremonies in the Spring and Fall of every year. Information on caps, gowns, ticket distribution, award ceremonies and receptions, and the commencement checklist is available on the Commencement site. All students who apply are eligible to participate in commencement.

Please note: Participation in commencement ceremonies does not mean all degree requirements have been met.

CONFERRAL OF DEGREES

Degrees are conferred upon members of the graduating class one at a time, after the final grades are posted for the final degree requirements of each student’s academic program. JSU is committed to conferring degrees within three weeks of the conferral date, provided that ALL outstanding grades and requirements have been submitted.

JSU confers degrees three times per year, with an exception to those who complete requirements during Fall or Spring Intersession(s). The date of conferral that appears on the transcript is relevant to the term in which the final grade was posted.

  • May degree date: Last date of the Spring semester
  • August degree date: Last date of the Summer II session
  • December degree date: Last date of the Fall semester

Please note: Degrees are conferred in batches in the order they were received, with one exception: priority is given to those with pending urgent transcript requests for licensing board examinations, employment-related matters, professional certifications, and military.