JSU Staff Handbook – revised July 2014

 

SECTION II – EMPLOYMENT POLICIES

2.1     Employment

2.1.1 Equal Employment Opportunity and Affirmative Action Policy Statement

2.1.2     Employment At-Will and Contractual Relationships

2.1.3     Minimum Age Employment

2.1.4     Nepotism Policy (Employment of Relatives)

2.1.5     Re-Employment

 

2.2     Pre-employment

2.2.1     Skills Testing (Clerical positions)

2.2.2     Employment Eligibility Verification (E-Verify)

2.2.3     Background Checks Policy 

 

2.3     Employee Selection and Interview Process

2.3.1     Recruitment

2.3.2     Interviewing and selecting employees

2.3.3     Employment Authorization

2.3.4     Contracts and Employment Letters

2.3.5     New Employee Relocation Policy 

 

2.4     Terms of Employment

2.4.1     Probationary Period

2.4.2     New Employee Orientation

2.4.3     Department Responsibility

2.4.4     Outside Employment     

 

2.5     Employment Status

2.5.1     Full-time Employees

2.5.2     Part-time Employees

2.5.3     Temporary Employees  

2.5.4     Grant and Contract Employees

2.5.5     Employment of Students

2.5.6     Employment of Foreign Nationals (Aliens)   

2.5.7     Employment of Retirees            

 

2.6     Compensation Guidelines

2.6.1     New Hires

2.6.2     New Position Evaluation and Job Descriptions  

2.6.3     Wage and Salary Classification System

2.6.4     Reclassifications

 

2.7     Changes in Employment Status

2.7.1     Promotion

2.7.2     Transfers

2.7.3     Demotion

2.7.4     Reassignment of Staff Personnel

 

2.8     Performance Management and Evaluation Process     

2.8.1     Evaluation of Non-Instructional Staff Employees

2.8.2     Performance Improvement Plan (PIP)

 

2.9     Personnel Files and Documentation   

2.9.1     Personnel Files and Documentation

2.9.2     Review of Personnel Records

2.9.3     Employment Verification, References, and Inquires from Third Parties

2.9.4     Changes in Employee Personal Data

 

2.10   Work Schedules

2.10.1    Standard Work Week

2.10.2    Rest Periods       

2.10.3    Lunch Periods

2.10.4    Work Records

 

2.11    Employee Responsibility

2.11.1    Professional Conduct    

2.11.2    Relationships     

2.11.3    Smoke-Free Campus Policy

2.11.4    Personal Communications and Social Networking Policy

2.11.5    Recording Devices on University Premises 

2.11.6    Tardiness and Absence from Assignment

2.11.7    University Issued Cell Phones

2.11.8    University Issued Corporate Cards

2.11.9    Personal Appearance and Uniform Dress Standards

2.11.10       Identification Cards

2.11.11       Personal Use of University Services

2.11.12       Procedure for Requesting Use of University Facilities

2.11.13       Repair and Care of University of Equipment and Buildings

2.11.14       Solicitation on Campus       

2.11.15       Solicitation on the Behalf of the University

2.11.16       Visitors in the Workplace

2.11.17       Political Activities

 

2.12    Employee Relations    

2.12.1  Staff Employee Complaint & Grievance Procedure

2.12.2  Corrective and Disciplinary Action

 

2.13   Separation and Termination of Employment   

2.13.1 Termination of Employment

2.13.2 Just Cause for Termination of Employment

2.13.3 Resignation

2.13.4 Reduction in Workforce Policy

2.13.5 Seniority            

2.13.6 Employment References

2.13.7 Exit Interview Procedures

 

SECTION III – EMPLOYMENT BENEFITS

3.1     Employment Benefits  

3.1.1     Benefits Overview

3.1.2     Social Security

3.1.3     Worker’s Compensation            

3.1.4     Unemployment Insurance

3.1.5     State of Mississippi Health and Life Insurance Program

3.1.6     COBRA

3.1.7     Request to Change Coverage

3.1.8     Prescription Drugs

3.1.9     Open Enrollment for Health Insurance      

3.1.10   Group Life Insurance

3.1.11   Public Employees’ Retirement System (PERS) State Retirement  

3.1.12   Optional Retirement Program (ORP)                                                

3.2     Optional Benefits        

3.2.1     Dental Insurance

3.2.2     Vision  

3.2.3     State Deferred Compensation Program     

3.2.4     Tax Sheltered Annuities 403(b)/Retirement Plan  

3.2.5     Long Term Care Insurance, Disability Insurance, Supplemental Health Insurance and Optional Life

3.2.6     Cafeteria Plan (Section 125 Plan)/Flexible Benefits

 

3.3     Additional Benefits

3.3.1     Employee Tuition Remission 

3.3.2     JSU Employer Assisted Housing Program     

3.3.3     University Health Center

3.3.4     Childcare and Afterschool Care Services              

3.3.5     Walter Payton Recreation & Wellness Center

3.3.6     Credit Union

3.3.7     Auxiliary Enterprises

3.3.8     Post Office

 

3.4     Staff Training and Professional Development 

3.4.1     Educational Incentives for Staff Employees        

3.4.2     Staff Training and Professional Development Center