In light of the COVID-19 pandemic, the Office of Research and Economic Development is providing the following information to support the continuity of research (to the extent possible). This information is complementary to the information provided by Jackson State University’s COVID-19 update website (https://www.jsums.edu/covid19/). Researchers should remain up to date on relevant information, by frequently visiting this website. This site is a living document updating current events that impact the JSU campus.
Due to the uncertainty about when we will return to normalcy, this information below is provided to assist researchers in navigating their research and sponsored programs responsibilities. The information will be updated periodically. Research sponsors are also providing information in the form of FAQs. We will post those FAQs here as we receive them.
FUNDING AGENCIES FAQs
Center for Disease Control and Prevention (CDC)
The CDC emphasizes that “these considerations are meant to supplement—not replace—any state, local, territorial, or tribal health and safety laws, rules, and regulations with which IHEs must comply.
National Science Foundation
Last month the Foundation issued guidance on NSF’s implementation of the Office of Management and Budget (OMB) Memorandum (M-20-26), entitled, Extension of Administrative Relief for Recipients and Applicants of Federal Financial Assistance Directly Impacted by the Novel Coronavirus (COVID-19) due to Loss of Operations. NSF remains committed to working with the Administration, other federal agencies, and the research community to effectively respond to the COVID-19 national emergency. This issuance implemented updated guidance authorized by OMB Memorandum M-20-26 for recipients affected by COVID-19. The guidance extends two of the short-term administrative relief from specific requirements contained in 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, without compromising accountability requirements. These extensions, that go beyond what OMB previously outlined in Memorandum M-20-17, specifically pertain to the allowability of salaries and other project activities and single audit submission. In order to support charges against NSF awards, recipients are reminded of their responsibility to maintain appropriate records and documentation to support the charges in accordance with institutional policies and procedures. OMB Memoranda M-20-17 and M-20-20 have been rescinded.
NSF Guidance for Research Community
Statement on Coronavirus Disease 2019 (COVID-19)
Includes impact on NSF’s acceptance and review of proposals, impact on award oversight, impact on meetings funded via a grant from NSF, etc.
NSF Financial Management and Record Retention Requirements
During these challenging times, it is critical that you maintain appropriate cost documentation and records as required by 2 CFR 200.302, “Financial Management and 2 CFR 200.333, Retention Requirements for Records.”
- A special circumstance that we are facing is the appropriation of supplemental NSF funds under the Coronavirus Aid, Relief and Economic Security Act (CARES Act) providing our grantee community with resources to conduct COVID-19 related research. For grantees who have received COVID-19 supplements on existing awards, or who are exercising administrative flexibilities to complete their COVID research, we encourage that these recipients track these expenditures separately from those incurred under the normal scope of their award. The government-wide audit and oversight community, as well as NSF, are committed to sound stewardship of these funds. As such, maintaining strong internal controls over COVID-19 funding will provide a foundation for potential future reporting requirements for NSF and its research community.
- Awardees should continue to exercise strong internal controls and continue to practice effective financial stewardship under the pandemic environment. NSF will continue to process payments without interruption. Your assigned grant accountant can provide assistance as needed on any questions.
- Finally, NSF is distributing regular notices regarding cancelling appropriations on existing awards. Per federal appropriation law, the funds listed in these notices will no longer be available for drawdown after September 30, 2020. We strongly encourage financial managers and principal investigators to monitor these balances on their awards to ensure the funding is not lost at fiscal year-end. Awardees are cautioned against advancing remaining funds simply to expend remaining balances, and as always, excess funds drawn should be returned to NSF as soon as practicable.
Department of Energy and Office of Science
A list of all FOAs and DOE Laboratory Announcements may be found at https://science.osti.gov/grants/FOAs/Open, and https://science.osti.gov/grants/Lab-Announcements/Open, respectively.
See letter from DOE and SC for COVID-19 FAQs.
National Institutes of Health
The NIH is deeply concerned for the health and safety of people involved in NIH research, and about the effects on the biomedical enterprise in the areas affected by the HHS declared public health emergency for COVID-19. Due to the potential exceptional impact, we want to assure our recipient community that NIH will be doing our part to help you continue your research. For NIH FAQs go to https://grants.nih.gov/faqs#/covid-19.htm.
Visit our COVID-19 page to see new and updated FAQs, including:
- During the pandemic, how may the IACUC expedite the three-year complete review of a currently approved protocol that is due to expire and still meet the PHS Policy requirements?
- May email responses from each IACUC member be used instead of digital or scanned signatures for the semiannual report to the Institutional Official?
- What flexibilities may IACUCS use to streamline approval of requests for an increase in previously approved animal numbers because of the COVID-19 pandemic?
Also, note that that many of the flexibilities provided in NOT-OD-20-086 have now expired. Recipients may rebudget funds to accommodate unanticipated costs without prior approval when rebudgeting does not constitute a change in scope and is not restricted by the terms and conditions of award (see NIH GPS 8.1).
NIH Notice on Late Submissions
General Frequently Asked Questions (FAQs) – Proposal Submission and Award Management Related to COVID-19
NIH Late Application Policy Due to Public Health Emergency for United States for 2019 Novel Coronavirus (COVID-19)
National Aeronautics and Space Administration
Department of Health and Human Services
Letter to DHS Contractors Regarding COVID-19
Federal Bureau of Investigation
Memo (5/13/2020) – People’s Republic of China (PRC) Targeting COVID-19 Research Organizations
Mississippi Arts Commission
MAC has developed a COVID-19 specific Grant Change Form (attached). Please, complete this form as soon as possible if your grant activity has been impacted by the coronavirus outbreak. Include any current plans to change or postpone grant activities as well as any proposal for alternative disbursement of your grant funds contingent on MAC approval. Submit the form to Arts Industry Director, Kristen Brandt at email@example.com. If you are unable to submit via email, mail your form to 501 North West Street Suite 1101A, Jackson, MS 39201.
SPECIAL NOTE: Laboratory Work
If laboratory work is necessary during this time, please aggressively follow best practices of personal protection. You no doubt have safety measures already in place for your team. If lab work is absolutely necessary consider working in shifts, having personal space of six feet, and allowing no more than two / three people at a time in a laboratory of 100 square feet. Please follow CDC and MSDH recommendations.
Laboratory Safety Resources:
Getting Back to the Lab – Lab Safety
Lab Safety Videos List – Videos
Laboratory Safety – Training Modules
Who to Contact:
Technology Transfer, Post-Award Issues, Subawards/Contracts, Research Approval Queues
– Almesha L. Campbell, Ph.D. – Almesha.firstname.lastname@example.org or 601-979-6347
Proposal Submission (including budget review and approval) and Pre-Award Issues
– Michael Gates, Ph.D. – email@example.com
IACUC, Financial Conflict of Interest, and Export Control
– Michael Early – Michael.firstname.lastname@example.org
Human Subjects Research/IRB
Biosafety, HAZMAT, and Radiation Safety
– LaShinda Washington – email@example.com
General Policy Concerns and Signature Authority
In emergency cases, please call Tel: 601-979-6347 (Almesha L. Campbell, Ph.D.)
IACACU Contingency Plan
Office of Laboratory Animal Welfare (OLAW) Disaster Planning and Response Resources: https://olaw.nih.gov/resources/disaster-planning.htm
IRB Contingency Plan
PRIM&R: COVID-19 and Coronavirus: Updates for the Oversight Community: https://blog.primr.org/covid-19-and-coronavirus-updates-for-the-oversight-community/
Forms and Applications
For forms and applications, documents, policies and procedures, Indirect Cost Rate Agreement, Fringe Benefit Rate Agreement etc – https://www.jsums.edu/research/forms-and-applications/
- Association of Public and Land-grant Universities Responses to Coronavirus: https://www.aplu.org/news-and-media/communications-resources/coronavirus/
- The Office of Management and Budget (OMB): M-10-11 Administrative Relief for Recipients and Applicants of Federal Financial Assistance Directly Impacted by the Novel Coronavirus (COVID-19)
- Centers for Disease Control: https://www.cdc.gov/coronavirus/2019-ncov/community/colleges-universities/index.html
- Council on Governmental Relations: FAQs Regarding COVID-19’s Impact to Federal Awards: https://www.cogr.edu/faqs-regarding-covid-19s-impact-federal-awards
- COVID-19 (“Coronavirus”) Information and Resources for Schools and School Personnel (Department of Education) https://www.ed.gov/coronavirus
- Department of State Travel Advisories: https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html/
- Guide for Developing High-Quality Emergency Operations Plans for Institutions of Higher Education (2013): https://rems.ed.gov/docs/REMS_IHE_Guide_508.pdf
- Guidance for Interruptions of study related to Coronavirus (Department of Education): https://www.cdc.gov/coronavirus/2019-ncov/communhttps://ifap.ed.gov/electronic-announcements/030520Guidance4interruptionsrelated2CoronavirusCOVID19ity/guidance-ihe-response.html
- Interim Guidance for Administrators of US Institutions of Higher Education (IHE) to Plan, Prepare, and Respond to Coronavirus Disease 2019 (COVID-19): https://www.cdc.gov/coronavirus/2019-ncov/community/guidance-ihe-response.html
- NAFSA: Association of International Educators COVID -19 Information and Resources: https://www.nafsa.org/regulatory-information/coronavirus-critical-resources
- NIH Extramural Response to Natural Disasters and Other Emergencies: https://grants.nih.gov/grants/natural_disasters.htm
- NIH NIAID: Coronavirus Resources for Researchers: https://www.niaid.nih.gov/diseases-conditions/coronavirus-resources
- Resources of Institutes of Higher Education (CDC): https://www.cdc.gov/coronavirus/2019-ncov/community/colleges-universities/index.html
- Smart Traveler Enrollment Program (Department of State) https://step.state.gov/step/
- State and Territorial Health Department Websites: https://www.cdc.gov/publichealthgateway/healthdirectories/healthdepartments.html
- Student and Exchange Visitor Program (ICE): https://www.ice.gov/doclib/sevis/pdf/bcm2003-01.pdf
- World Health Organization: https://www.who.int/emergencies/diseases/novel-coronavirus-2019/advice-for-public
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